Mail Outlook Bị Đầy: 2 Cách Archive Mail Outlook 2013, Hướng Dẫn Lưu Trữ Mail Trên Outlook

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We’ve always been told that backing up our data is a good idea. Well, that same concept can extend to email as well. You may want khổng lồ archive your e-mail every so often, such as monthly, quarterly, or even yearly.

We’ll show you how lớn archive e-mail in Outlook 2013 and make it easily available in the program. Your thư điện tử is stored in a .pst file. Khổng lồ archive email, we will be moving the thư điện tử into an archive .pst file.

NOTE: When you archive your email into another .pst file, all the thư điện tử you choose to lớn archive is moved into the archive file và is no longer available in the main .pst file.

On the tài khoản Information screen, click the “Cleanup Tool” button next lớn “Mailbox Cleanup.”

Select “Archive…” from the drop-down menu.

The Archive dialog box displays. Select “Archive this thư mục and all subfolders” and select a folder to archive. If you want lớn archive all your email, select the node with your e-mail address at the top.

Click the “Archive items older than” drop-down menu to select the latest date for items khổng lồ be archived. A calendar pops up. Select a date in the current month by clicking on the date or scroll lớn a different month to select a date. All items older than the selected date will be archived.

RELATED: How to Manage Auto
Archive in Outlook 2010

If you want lớn archive items that are not set lớn archive automatically using Auto
Archive, select the “Include items with “Auto
Archive” checked” kiểm tra box.

NOTE: Auto
Archive in Outlook 2013 works the same way as in Outlook 2010.

Click the “Browse” button if you want khổng lồ change the location where the archive tệp tin will be saved và the name of the archive file. Click OK when you have made your selections.

The archived .pst file is saved to the chosen location.

Notice that all the e-mail messages you chose to lớn archive are not available anymore in the main .pst file. The archived .pst file should become available automatically in Outlook. However, if it doesn’t, click the “File” tab.

In the xanh panel on the left side of the “Account Information” screen, click on “Open & Export.”

On the “Open” screen, click “Open Outlook Data File.”

The “Open Outlook Data File” dialog box opens. Navigate to lớn the location where you saved the archived .pst file, select it, & click OK.

In the left pane of the main Outlook Mail window, a section called “Archives” displays và the emails you archived are available.

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Archiving email can help you keep your emails organized, making it easier khổng lồ find older emails & to keep your inbox and folders uncluttered.

Lori Kaufman
Lori Kaufman is a technology expert with 25 years of experience. She"s been a senior technical writer, worked as a programmer, & has even run her own multi-location business. Read Full Bio »
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Setting up archiving for Outlook năm nhâm thìn for Mac:

In Outlook, select Tools > Rules....
Click on Exchange in the left column of the window to highlight it, then select the sign at the bottom of the window to địa chỉ cửa hàng a rule.
 In the Rule Name field of the next window, type in a description for the rule you are creating. This will appear in the Outlook Rules window (shown in Step 2) if you need lớn review, modify, or delete it in the future. Set additional criteria for the rule. For example, to have all messages that are older than 180 days moved from your account on the hệ thống to your Inbox on your computer, select the following:In the When a new message arrives: section, change the first drop-down to Date Received. Select Is Greater Than and type 180 in the days old field.If you have more than one email account configured in Outlook on your computer, click the button to the right of days old to add the next rule condition & set it for your Liberty University e-mail account.In the Do the following: section, select Move Message > Inbox (On My Computer).Note: If you prefer to use another folder on your computer, that"s fine. Just make sure the thư mục is labeled (On My Computer). Folders not labeled as such are located on the mail server and will still count towards your quota.If there is an additional row for rule criteria not being used, select the button to its right to lớn remove it.Make sure the Enabled box is checked & click OK.Click the red button in the upper right corner of the Rules window to close it và return lớn your Outlook mail.Click on the server Inbox to select it.Click on the Message > Rules > Apply and select the rule you want khổng lồ run. In this example, the 180 Automatic Archive.Depending on how many old messages you have, it may take a few minutes to lớn complete the archive. Archived messages will now appear in the On My Computer folder selected in step 4c above.

Setting up archiving for Outlook 2011 for Mac:

Create the thư mục to store the archived emails by right-clicking (control-click) the On My Computer heading & choose New Folder.
Click on the Tools menu & select Rules.Below the On My Computer heading, select Exchange in the rules window, & click the "+" sign to địa chỉ a new rule.Note: Rules are processed in order from top to bottom in the list. Use the arrows to lớn adjust the rule order.Name the tự động Archive rule.When a new message arrives: define the criterion as "Date Received" + "is greater than or equal to" + pick the number of days.Define the kích hoạt as "Move message" + "Archived Mail (On My Computer)"Note: If you vày not see the thư mục you wish to archive to, you will need khổng lồ click on the drop down next to "Move Message" and select Choose Folder... then tìm kiếm for the archive folder. Under the folder name, the location "On My Computer" should be displayed.Click OK, making sure that the Enabled button is selected
If you would like to apply this rule lớn your current mailbox, from the Message menu, select Rules, then select the rule you would like to process.